Digital Personnel File

Suitable for: SAP SuccessFactors

The Nextmoves Digital Personnel File enables you to digitally store documents regarding their employees. From the moment an employee joins your organisation until the moment they leave, numerous documents are produced which relate to that employee. Documents such as contracts, personal documents, certificates are only a few examples. These documents need to be stored safely and preferably digitally, taking into account the local laws and regulations.

In addition, retrieving these documents needs to be fast and simple. The Nextmoves Digital Personnel File is a fully digital personnel file within SAP SuccessFactors which makes this possible.

Nextmoves’ Digital Personnel File enables you to:

• Completely customize the configuration, for example by setting up a folder structure and document types;
• Determine the retention period for each document type to meet local laws and regulations (GDPR);
• Define organisation specific metadata to record details concerning stored documents, such as certificate expiration dates;
• Upload and store documents in the personnel file by using Drag & Drop from Windows Explorer or Apple Finder;
• Search for documents across all personnel files (on both positive and negative criteria, to easily find both available and missing documents);
• Download complete personnel files in one ZIP file;
• Connect to the Nextmoves Document Generator and various digital signing solutions*, which allows for digitally signed documents to be automatically stored within the digital personnel file.

All the features of the Nextmoves Digital Personnel File use the Role Based Permissions in SAP SuccessFactors. It’s also possible to determine the level of access for each document type and role within the digital personnel file.

The Nextmoves Digital Personnel File is completely integrated with the Nextmoves Document Generator, which allows documents generated within the Document Generator to be automatically and directly stored within the correct folder of the Digital Personnel File.

The Nextmoves Digital Personnel File is available as an SAP SuccessFactors Extension (Cloud). 

* The Nextmoves Digital Personnel File comes with a standard integration with DocuSign, ValidSign and SigningHub. It is also possible to link to other providers for digital signing. A subscription with one of the providers is needed to be able to use digital signing.